Privacy Policy

Last updated: February 2026

1. Introduction

PhaseOne AI ("we," "our," or "us") respects your privacy and is committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you visit our website phaseone.ai and use our services.

We are based in Sweden and Estonia, and we comply with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

2. Information We Collect

We collect information that you provide directly to us:

  • Contact Information: Name, email address, company name when you fill out our contact form
  • Newsletter Subscription: Email address when you subscribe to our newsletter
  • Job Applications: Email, LinkedIn/portfolio URL, and application details when you apply to join our team
  • Communications: Any information you provide when contacting us

We automatically collect certain information when you visit our website:

  • Usage Data: Pages visited, time spent on pages, click patterns
  • Device Information: Browser type, operating system, device type
  • Location Data: General geographic location based on IP address

3. How We Use Your Information

We use your information to:

  • Respond to your inquiries and provide customer support
  • Send you our newsletter (if you've subscribed)
  • Process job applications
  • Improve our website and services
  • Analyze website usage through Google Analytics
  • Comply with legal obligations

4. Google Analytics

We use Google Analytics to understand how visitors interact with our website. Google Analytics collects information such as how often users visit, what pages they visit, and what other sites they used prior to coming to our site. We use this information to improve our website and your experience.

Google Analytics uses cookies to collect this information. You can opt out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on.

5. Legal Basis for Processing (GDPR)

Under GDPR, we process your data based on:

  • Consent: When you subscribe to our newsletter or submit a contact form
  • Legitimate Interest: To improve our services and website functionality
  • Contract: To provide services you've requested

6. Your Rights (GDPR)

Under GDPR, you have the right to:

  • Access: Request a copy of your personal data
  • Rectification: Request correction of inaccurate data
  • Erasure: Request deletion of your data ("right to be forgotten")
  • Restriction: Request limited processing of your data
  • Portability: Request transfer of your data to another service
  • Object: Object to processing based on legitimate interests
  • Withdraw Consent: Withdraw consent at any time for consent-based processing

To exercise any of these rights, please contact us at arlon@phaseone.ai.

7. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Newsletter subscriptions are retained until you unsubscribe. Contact form submissions are retained for up to 2 years.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet is 100% secure.

9. Third-Party Services

We use the following third-party services:

  • Google Analytics: Website analytics
  • Google Fonts: Typography
  • Calendly: Appointment scheduling

Each of these services has their own privacy policy governing their use of your data.

10. International Data Transfers

Some of our third-party service providers may be located outside the European Economic Area (EEA). When we transfer data outside the EEA, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission.

11. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.

12. Contact Us

If you have any questions about this privacy policy or our data practices, please contact us:

PhaseOne AI
Email: arlon@phaseone.ai

Malmo Office:
Foreningsgatan 26
211 52, Malmo, Sweden

Tallinn Office:
Rotermanni 6, 10111
Tallinn, Estonia

13. Supervisory Authority

If you are not satisfied with our response to your privacy concerns, you have the right to lodge a complaint with a supervisory authority. In Sweden, this is the Swedish Authority for Privacy Protection (IMY): www.imy.se