Invoice Organizer
Zero manual data entry. Every invoice extracted and logged automatically.
The Results
We built an AI invoice processor for a property management company that extracts data from PDF invoices and logs it to their accounting system.
Key Performance Indicators
Time Saved
12 hours/week
No more manual data entry
Cost Impact
€3,200/month
In reduced bookkeeping costs
Error Rate
99.2% accuracy
Near-perfect data extraction
Speed to First Win
5 days
From kickoff to first processed invoice
The Story
Before
The finance team received 300+ invoices per month from different vendors, each with a different format. Someone had to open each PDF, manually type vendor name, invoice number, date, line items, and totals into a spreadsheet. Mistakes happened. Invoices got lost. Month-end close was always stressful.
After
Invoices arrive by email and are processed automatically within seconds. The AI extracts vendor details, amounts, dates, and line items regardless of format. Data appears in the accounting spreadsheet ready for review. The person who used to do data entry now handles exceptions and vendor relationships. Month-end close is calm.
Context
Project Details
Starting Point
Google Sheets for tracking, 300+ invoices/month from 50+ vendors, mix of formats and languages
Constraint
Couldn't change accounting system, needed to work with existing spreadsheet structure
Risk
Financial data accuracy critical, couldn't afford errors in amounts or vendor details
Success Metric
95%+ extraction accuracy, zero missed invoices, 50%+ reduction in processing time
What We Did Not Do
We didn't replace your accounting system. The organizer feeds data into your existing spreadsheets or software. No migration required.
We didn't require standardized invoice formats. The AI handles PDFs from any vendor, any layout, any language. It adapts automatically.
We didn't build rigid extraction rules. The AI understands invoices semantically. When vendors change their format, it keeps working.
We didn't remove human oversight. Every extraction is logged for review. Flagged items get human attention before final posting.
Want Similar Results?
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